Forms you have submitted for Ethics & Compliance review. You will be notified by email when a decision is made or when further information is required.
Acme Data Solutions Ltd — New Supplier Request Approved
Risk score: 145Full Anti-Corruption Due DiligenceIT services · GermanyValid until Apr 2028
✓ Approval granted. Ensure anti-corruption clauses are included in your contract. Your supplier will receive an annual compliance certification request each year.
BlueSky Logistics SA — New Supplier Request Under Review
Submitted 2 May 2025 · Under review since 3 May 2025 · Ethics & Compliance · Ref: SUP-250502
Risk score: 210Full Anti-Corruption Due Diligence + anti-corruption trainingLogistics · Brazil
⏳ Ethics & Compliance review in progress. Your supplier has been sent their Third Party Form and anti-corruption training. Approval cannot be granted until training is completed. No action required from you at this stage.
Vantara Freight Solutions Ltd — New Supplier Request Action Required
Submitted 1 May 2025 · Action requested 7 May 2025 · Ethics & Compliance · Ref: SUP-250501
Risk score: 175Full Anti-Corruption Due DiligenceLogistics · Nigeria
🔴 Screening hit — your response is required. During routine screening, Ethics & Compliance identified a name match between a director of Vantara Freight Solutions Ltd and an individual on a sanctions watchlist. Please confirm whether your supplier is the same entity and provide any additional documentation to help resolve this. Contact Ethics & Compliance quoting Ref: SUP-250501 as a matter of urgency.
Submitted 6 May 2025 · Awaiting line manager sign-off · Ref: COI-250506
Conflict of Interest DisclosureFinancial interest
⏳ Awaiting line manager approval. Once approved by your manager, the disclosure will be forwarded to Ethics & Compliance for final determination. Do not proceed with any related activity until you receive a determination.
TechCore Systems Ltd — Periodic Review (3rd year) Renewed
Submitted 10 Mar 2025 · Renewed 18 Mar 2025 · Ethics & Compliance · Ref: REV-250310
Risk score: 130Full Anti-Corruption Due Diligence renewalIT services · PolandValid until Mar 2028
✓ Renewal approved. No material changes identified. Approval extended for a further 3 years. You will receive an automated renewal notification in March 2028.
Forms submitted via Quick Forms appear above automatically
AskRuby insights — internal use only
Rule internal use only. Access via ?admin=insights URL parameter. Not linked in the requester navigation.
Analytics from requester interactions. Use to identify knowledge gaps, training needs, and frequently asked questions.
Questions this session
0
logged to audit trail
Helpful responses
—
based on user feedback
Knowledge gaps flagged
0
outside guidance scope
Escalations triggered
0
referred to Compliance Officer
Top compliance topics
Supplier onboarding
72%
Risk assessment
48%
PEP / sanctions hits
31%
Renewal cycle
19%
Conflict of Interest
12%
Suggested actions
Knowledge gap — review needed
Questions outside guidance scope should update compliance documentation.
Training opportunity
High volume of onboarding questions suggests a targeted third party due diligence training session would help.
Policy update recommended
Consider adding an FAQ section covering the most repeated questions.
Recent questions
No questions yet this session.
Manage the documents that power the AI assistant knowledge base. Upload updated policies or archive superseded guidance documents. Changes are version-tracked and logged to the audit trail.
Phase 1 note: In the live platform, documents uploaded here are indexed into the knowledge base. Supabase + vector indexing will enable live document management.
Upload document
Click to select file (PDF, DOCX, TXT)
Knowledge base
Documents powering the AI assistant
Active documents1
Last updatedToday
Drafts pending0
Archived0
Document library
📄
AskRuby Knowledge Base v1.0
Third Party Due Diligence · v1.0 · Active
Active
Audit Trail
Immutable log of all third party due diligence events. Every question, form, and approval is recorded with timestamp.
Total events
1
this session
Questions answered
0
Forms submitted
0
Approvals recorded
0
Timestamp
User
Event
Subject
Outcome
-
System
Session Started
AskRuby Initialised
Active
v1.0
AskRuby — Requester guide
Version 1.0 · Generalised IP · Not client-specific
Loading...
Third party risk scoring
Based on AC Due Diligence Procedure
Answer the questions below to calculate a risk score, or use the conversational interview for a more guided experience. Thresholds: ≥120 = full Anti-Corruption Due Diligence required · ≥195 = full due diligence + anti-corruption training. Resellers: ≥120 or Market-wide = full due diligence required · Market-wide always requires mandatory anti-corruption training.
What are you scoring?
Or use the in the Assistant tab
Reseller scoring active. Market-wide resellers and any reseller selling to government entities always require full Anti-Corruption Due Diligence and mandatory anti-corruption training regardless of the numeric score. Approval validity: 5 years.
1
Geography & jurisdiction
The country where the third party is registered or primarily operates. Higher-risk jurisdictions attract higher scores.
2
Category of goods or services
Per the Procedure, certain categories require a Reputation Risk Review even if the total score is below 120. Categories that interact with government or involve regulated activities carry a higher score.
3
Government ownership or control
Per the AC Due Diligence Procedure, government-owned or controlled third parties require Ethics & Compliance pre-approval regardless of score.
4
Government interaction on the Company's behalf
Will this third party interact with government officials specifically on behalf of the Company? Routine interactions for their own business (e.g. renewing their own licence) do not count.
+
Annual contract value (additional factor)
Higher contract values increase scrutiny. Contracts above USD 100,000 require Procurement involvement and full compensation analysis per Q5 and Q7 of the New Supplier Request.
Additional risk flags
🔴 Politically Exposed Person flag active. Escalate to Ethics & Compliance before any contact with this third party. Do not proceed with onboarding until Ethics & Compliance has reviewed.
Risk score
0
Low risk
080120195+
LowMediumFull DD+training
Recommended next steps
Complete the scoring factors on the left to receive a recommendation.
Score breakdown
1. Geography0 pts
2. Services category0 pts
3. Govt ownership0 pts
4. Govt interaction0 pts
Contract value0 pts
Additional flags0 pts
R
Before you start
AskRuby is here to help you with compliance questions. To keep things safe and compliant, please bear in mind:
🔒 Questions you type may be processed by a third-party AI service. Do not include unnecessary personal data — avoid typing full names, email addresses, or other personal details unless directly relevant to your question.
📋 Information entered in forms is handled in accordance with the Company's privacy policy.
⚠️ AskRuby provides guidance only, not legal advice. For complex or sensitive matters, contact your Compliance Officer directly.